We are excited you’d like to create a new WiV chapter!
Our local chapters are a vital part of Women in Voice. They are the ones who build community through in-person meetings, close connections, and information specific to a country or region.
Read this page to learn more about what local chapters mean from the organizing side, and apply to start a local chapter.
What does it mean to run a chapter?
Starting a local Women in Voice chapter is exciting! You will be at the center of an evolving community and able to use all your creativity and talent to grow the chapter, connect people and make an impact on the visibility of women and minorities in your city, affinity group (Latinx etc.), and/or country-specific voice industry.
A local chapter is typically led by a group of 3-5 ambassadors. At least one of them (hopefully more) should be a known professional and at the senior/manager level of companies/startups. If possible, you also want to find 2-4 delegate ambassadors to support the initiative. Together you form a strong organizational team to run events and maintain your communication channels. The goal here is that responsibilities are shared and do not fall solely on one person’s shoulders. Sustainability of chapters relies on multiple people.
Create meaningful opportunities for your local voice peers to meet and connect with each other. These can be offline or online meetups, workshops, dinner gatherings, etc. Prepare to host at least 4 local events per year, ideally on a regular basis.
Invite your local peer group to interact with each other, share knowledge and information, and be an inspirational source yourself. Post regularly on social media and maintain a presence on the platform(s) of choice: Twitter, LinkedIn, Facebook, etc.
Actively engage in growing your community. Visit events to introduce the voice technology field and promote Women in Voice, and find more people interested in the initiative. Partner with companies and local venues to support mutually-beneficial events.
How to create a chapter?
Check for existing chapters
The chapter you are planning to create should be in a new area where there are women not currently supported by a chapter. One country, region, or city can support multiple chapters if there is significant traffic and/or reasons for multiple chapters. In this case, nearby chapters should be connected to work together. Check our overview page to see all existing chapters.
Recruit your team
To create a new local chapter, start with recruiting your team: you will need 3-5 ambassadors to run the chapter, with one or two of them being assigned the chapter leads. Furthermore you should find 2-4 delegate ambassadors to help nurture the community and organize events.
Requirements to become an ambassador
- Over 18 years old
- Work in or are pivoting to the voice technology field
- Identify as cis-women, trans, intersex or nonbinary, or minority gender
- Represent the core values of Women in Voice, such as inclusion, diversity, and representation
- Prepared to invest time and energy in growing a sustainable chapter
- Chapters maintain the WiV Code of Conduct
At least one (hopefully 1-3) of the ambassadors should be known professionals and at the senior/manager level of agencies/companies/startups. Also, we want to make sure our chapters are sustainable and represent the voice industry from different angles. Therefore, having ambassadors from a range of companies would be ideal.
Apply to become a chapter
Once you have got your team ready to get going, please fill out the online form below to let us know about your plans. For registration you will need to enter your team members’ names, email addresses and LinkedIn profiles.
If you have questions during this time, please contact our Director of Chapters, Romina Pankoke
Onboarding & Kickoff
You might be wondering what to do to actually get the chapter going. But don’t worry, our global team will be there to help!
As soon as your application has been approved, we will provide you with some handy information, and will be happy to jump on a call to answer your questions.
Not Enough Ambassadors: I am interested in starting a chapter but do not have enough women to organize (3-5 people). What should I do?
Starting a new chapter takes a lot of work and having local support will help you succeed in sustainable growth and community.
Join our slack channel and ask!
On social media, publish posts and ask to be connected to other women in the area you might not yet know. Ask your 2nd-degree connections in your network to find out if they have women on their team. There may be someone nearby looking to find you also!
Delegate Ambassadors: We have a lot of younger women or those who do not have much experience with professional organizations. What titles/roles can we give them?
Delegation is an important skill of a leader. We recommend that these people who serve as hands on deck and other important roles in the local chapter be called Delegate Ambassadors.
Cis-male Membership: Can cis-men join a local WiV chapter?
The purpose of this group is to create opportunities for women, trans people, intersex people, and nonbinary folks, and our vision is to see them in leadership roles. Cis-men can serve as general members or as Delegate Ambassadors but may not take Ambassador roles.
Allies can share the effort and labor of supporting WiV’s mission, with the understanding that some meetings, decisions, and spaces should be reserved solely for members of the community.
(What does cis mean? Here’s the Merriam-Webster definition related to gender versus sexual identity)